Ministry of Corporate Affairs (“MCA”) has vide Circular No.17/2011 dt. 21.4.2011 & No.18/2011 dt.29.4.2011, allowed the service of documents on members by a company through electronic mode.
Accordingly the company is sending documents like Shareholders Meeting Notice/ other notices, audited financial statements, directors’ report, auditors’ report or any other document, to its members in electronic form at the email address provided by them and/or made available to the Company by their Depositories.
Members who have not yet registered their email id (including those who wish to change their already registered email id) may get the same registered/ updated either with their Depositories or by writing to the company in any one of the following ways:
- sending hard copy of the attached letter (letter), duly filled & signed, to the company, or
- sending scanned copy of the attached letter (letter), duly filled & signed, at the email id- email@example.com, or
- sending a request (request) through email at firstname.lastname@example.org, followed by dispatch of signed copy of the said email to the Company at its registered office at 8/3, Asaf Ali Road, New Delhi.